Proposal Submission & Forms

The SPGA office requires at least fourteen (14) working days’ notification prior to the proposal due date for processing.

Pre-Award: Faculty (PI)

Complete and Signed PAF (Proposal Approval Form)

This must be completed, signed, and date it by PI (you) before being submitted to SPGA

Budget (Budget Template Form)

Draft budget must include both direct costs and indirect costs, as well as the total of the two.

Scope of Work

This is a brief description of the work to be performed under the agreement. The Budget and Scope of Work are both referenced within the proposal and attached to PAF.

Sponsor Contact Information

Please provide the name(s) and contact information (e-mail, address, phone, fax) of contract administrators for the other party.

Pre-Proposal Agreements/Arrangements

These include verbal discussions or agreements between PI and Sponsor prior to the proposal completion submission. SPGA need to know what have agreed, promises, and/ or expectations that have developed in order to evaluate and incorporate them into the proposal.

Submit completed proposal

To SPGA@oit.edu for processing.

Grant Life Cycle

Post-Award

The SPGA office will ROUTE the PAF & all supporting docs. to the Department Chair and Dean for approval.

Recording all expenditures and commitments in a timely and accurate manner.

Monitoring active contracts to ensure contract terms are met.

Closeout

Provide the Director of Sponsored Projects and Grants Administration the final progress report. The SPGA office submits all invoices, final progress report, and the financial report to agency.

Compliance

Ensuring that all grant and contract-funded employees are university employees who are treated like all other employees. The Project Director/Principal Investigator agrees that employees hired as part of the grant must be paid, provided benefits, and given employment conditions according to the university’s policies and procedures.

Contact SPGA Office

Barbara Neal, Director of Sponsored Projects

OfficePurvine Hall 284

Motsi Alismaili, Student-RA

OfficePurvine Hall 276
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