ACES Resource Guide for Faculty and Staff

Oregon Tech is committed to providing equal opportunity to higher education for academically qualified students. Access & Campus Equity Services (formerly Disability Services) was established to provide leadership and assistance to Oregon Tech to comply with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities act of 1990.

Faculty and staff with access & campus equity questions or the provision of accommodations for a specific student should contact the local ACES office directly.

Oregon Tech Accommodations Process

Oregon Tech students who are seeking accommodations must register with Access & Campus Equity Services. A student is considered registered with the ACES office once they completed the following:

  • ACES Application
  • Provided documentation of disability to ACES staff
  • Participated in an intake interview with ACES staff to review documentation, application, and discuss accommodation needs.

After registration with the ACES office students must meet with ACES staff to obtain accommodation letters for each class. Accommodations are provided on term-by-term basis. Review of syllabi and discussion with the student at the beginning of each term helps guide approved appropriate and reasonable accommodations for each course.

Once the student obtains accommodation letters, the student must meet with faculty to discuss their accommodation needs. Faculty must approve (initial) each accommodation and sign the accommodation letter. Students must return signed letters to the ACES office in a timely manner.

ACES staff will work closely with faculty and students as needed to help implement approved and appropriate accommodations.

For more information regarding the accommodations process, please see the Disability Services Student Handbook.

Syllabus Statement

Please ensure the following information is included in your syllabi:

Students with a documented disability who require assistance or academic accommodations should contact the office of Access & Campus Equity Services immediately to discuss eligibility. ACES staff are located on both the Klamath Falls and Portland-Metro campuses; however, arrangements can be made to meet with a student on any campus or via phone.

Meetings are by appointment only, so please contact the Access & Campus Equity Services office at the campus closest to you: Klamath Falls (541) 851-5227 or Portland-Metro (503) 821-1305.

Specific information and ACES forms can be found at, then go to “Campus Life” and click on “Student Success Center” and then “Access & Campus Equity Services.” This link leads to the department’s website.

Teaching Students with Disabilities/FAQs

Determine whether the student has an accommodation letter for your class from the ACES office. If the student does not have such a letter, do not arrange accommodations with the student yourself; please refer them to the ACES office.

ACES staff are trained to determine appropriate accommodations based on a combination of diagnostic and student reports. Accommodations are never "typical" or "standard" they are both disability and person dependent. This means they can very from person to person for similar disabilities. ACES staff spend a lot of time with students walking through various school and study scenarios in an attempt to gain a thorough understanding of their accommodation needs in an effort implement reasonable and appropriate accommodations that will best serve the students and help them meet their academic potential.

Yes. Students registration with ACES is confidential. Additionally, students are not required to disclose to faculty what their disability is. They simply are disclosing that they have a disability under section 504/ADA.

Contact the ACES office immediately. We will work with you to make adjustments to ensure the student has full and safe access in the class/lab environment.

Perhaps. Some students will have accommodations that require technology in the classroom including but not limited to audio note taking/recording, laptops for taking notes, video magnifiers, and remote interpreting/transcribers. If a student has an accommodation need for technology we it will likely need to be allowed based on previous OCR guidance.

The ACES Accommodation Policy requires that all Accommodation Letters are signed with and returned to the ACES office a minimum of five business days before the first quiz/exam in order to receive accommodations.

No. It is always best to go through the proper channels for accommodations so the ACES office can track the services the student receives.

Based on guidance from the Department of Education's Office of Civil Rights, academic accommodations must be approved as long as they do not fundamentally alter the nature of the course. If you have questions or concerns about a specific accommodations, please reach out to ACES staff for a conversation before denying accommodations.

Rights & Responsibilities

Access & Campus Equity Services

Rights and Responsibilities for Students and Faculty

Students with disabilities have the right to:

  • Participate in higher education if they are qualified for admission
  • Equal access to academic content and educational opportunities
  • Participate in student activities
  • Academic adjustments (reasonable accommodations)
  • Confidentiality on all disability related information
  • File a formal and/or informal complaint if discrimination occurs

Students with disabilities are required to:

  • Identify themselves to the Access & Campus Equity Services office and set an intake appointment with the ACES office.
  • Provide required documentation of disabilities and complete required forms within timelines established on Accommodation Policies
  • Meet with ACES staff every term to discuss accommodation needs and current class schedule.
  • Discuss with faculty how accommodations will be applied to within each class.

Faculty have the right to:

  • Maintain the fundamental nature of their course content and objectives
  • Consult with Access & Campus Equity Services staff in an accommodation seems unreasonable
  • Request an official accommodation letter from Access & Campus Equity Services before providing accommodations

Faculty have a responsibility to:

  • Ensure full access for students with disabilities by responding to a student’s need or request for accommodations in a timely manner
  • Work with ACES to provide accommodations listed on the accommodation letter provided by the ACES office
  • Implement best practices for teaching diverse learners
  • Maintain confidentiality of students who disclose a disability or who are working with the ACES office for accommodations.
  • Include a syllabus statement on how students can access accommodations (link to ACES syllabus statement)



Adaptive Technology