• Serve as the chief spokesperson and representative of ASOIT PM, facilitating exterior communications and building partnerships, delegating as desired.
• Provide all required reports to the Board of Trustees, coordinating with the Board of Trustees Secretary.
• In partnership with the Vice President, meet with each member of the Cabinet to monitor projects, offer support, and delegate as needed.
• Prepare and post agendas for all ASOIT PM Executive Meetings.
• Agendas are to be posted to the ASOIT PM Teams no fewer than three (3) days prior to each executive meeting.
• Upload agendas to the ASOIT PM Website no later than one (1) week following each executive meeting.
• Chair all Executive and Parliament Meetings.
• Meet regularly, no less than twice per month, with ASOIT PM Advisor(s).
• Empower each member of the Cabinet to meet regularly and build relationships with their administrative counterparts.
• In partnership with the ASOIT PM Vice President, collaborate with ASOIT Klamath Falls (ASOIT KF) through ASOIT Council at least twice per term.
• In partnership with the ASOIT PM Vice President, meet with the University President once per month.
• In partnership with the ASOIT PM Vice President, represent students at administrative meetings (e.g., Board of Trustees, PM Leadership Team).
• Represent ASOIT PM on the following commissions/committees:
  • President’s Council.
  • Chair the PM Incidental Fees Commission (IFC)

• In partnership with the President, meet with each member of the Cabinet to monitor projects, offer support, and delegate as needed.
• In case of the President’s absence, or at the request of the President, the Vice President shall chair the Executive and Parliament ASOIT PM meetings and serve as a delegate on any committee/commission the President serves.
• In partnership with the ASOIT PM President, meet with the University President once per month.
• In partnership with the ASOIT PM President, collaborate with ASOIT Klamath Falls (ASOIT KF) through ASOIT Council twice per term.
• In partnership with the Administrative Officer, create and maintain ASOIT PM governing documentation.
• Identify barriers and ensure the success of historically underrepresented, underserved, and under resourced communities.
• Draft and submit a year-end report to the ASOIT PM Advisors
• Represent ASOIT PM on the following commissions/committees:
  • Chair the Financial Allocations Committee (FAC)
  • Tuition Recommendation Committee (TRC)
  • Faculty Senate

• Responsible for communicating engagement opportunities to students frequently, including but not limited to:
  • Managing the ASOIT PM webpage.
  • Developing a framework for communicating ASOIT PM platform, and advocacy efforts with the student body at large.
  • Advertising/marketing for, and reminding clubs and program leaders of upcoming Parliament Meetings.
  • Develop opportunities for students to share feedback via surveys, town hall meetings, focus groups, etc.
  • Communicate ASOIT PM events to campus partners (e.g. Marketing, CIC, Student Services).
• Represent ASOIT PM on the following commissions/committees:
  • Tuition Recommendation Committee (TRC)
  • Commission on College Teaching (CCT)

• Responsible for oversight of the ASOIT PM email and facilitating the appropriate responses as needed to address the emails.
• Responsible for preparing, recording, maintaining, and posting minutes of all ASOIT PM Executive and Parliament meetings on the ASOIT PM Website.
• Minutes of Executive and Parliament Meetings shall be available for approval no later than one (1) week after the Executive Parliament Meeting.
• Minutes to be posted to the ASOIT PM Website no later than one (1) week following approval.
• In partnership with the Vice President, create and maintain ASOIT PM governing documentation.
• Manage attendance tracking at all ASOIT PM activities and meetings and provide reports upon request.
• Report on the status of ASOIT PM and Special Considerations budgets at Executive and Parliament meetings, organize finance-related documentation (e.g., special consideration funds), ensure financial voting and approval procedures are followed.
• Represent ASOIT PM on the following commissions/committees:
  • Financial Allocations Committee

During the month of February 2023, the Associated Students of Oregon Institute of Technology - Portland Metro (ASOIT-PM) conducted a survey consisting of

• 7 questions about course modality/scheduling/resource preferences and effectiveness
• 6 demographic questions
• 1 open ended feedback question
• 1 question on age added post survey

There are 554 students in the active student list for the Portland-Metro (PM) campus. There were 176 responses initially and after removing duplicates, Klamath Falls students, and unfinished responses there were 123 responses resulting in a 22% response rate. The executive summary begins with the key findings followed by a detailed report on the results of the survey including distribution, methodology, and analysis. The appendix contains the full results along with results broken down by populations. To make a request for different population groupings than the ones found in the appendix, please email PM-ASOIT@groups.oit.edu.

Read the survey results.

ASOIT PM led an open event to provide all parties responsible for addressing student barriers at the Portland-Metro campus with the opportunity to share their voice and take ownership in addressing said barriers. They provided dinner to focus groups comprised of students, staff, and faculty. The groups were instructed to identify and come to a consensus on at least one issue from the summaries of the initiatives that they led throughout the year and then propose a measurable and actionable solution. The most important part of the event was the consensus on the identification of the biggest barriers at the Portland-Metro campus.

Focus Group Summary

ASOIT PM hosted and moderated an open forum with panelists from academic leadership to discuss current barriers to academic success. They provided this written summary to Academic Affairs after the event.

1. The attached letter was sent to University Leadership to ensure the discussions held are heard loud and clear. For those who couldn't attend, I would like to summarize what was discussed to include you in the conversation.
2. Several faculty are rarely seen on campus. We expect professionalism and commitment to providing an exceptional learning environment.
3. Department Chairs will make the visit to the Portland-Metro campus at least once per term and advertise their visit in advance. Many students’ academic issues that cannot be resolved with the instructor are the responsibility of the Department Chair, and this will be Academic leadership’s opportunity to address academic concerns.
4. Courses advertised as in-person are expected to be held in-person. Students making the trip to campus for an in-person course that is being held through Zoom without notice is not acceptable.
5. Faculty advisors are expected to provide career advice and be trained on how to provide advising in career preparation. Your studies here are meant to prepare you to launch into a career!
6. Two-year course maps should be easily accessible for all degree programs so that students can plan their courses.
7. The reporting structure for students with academic concerns is (1) Instructor, (2) Department Chair, (3) Deans, and (4) Provost.
8. The course search function of the OIT website is meant to include material and software costs so that students know what is required before signing up for courses.
9. Additional support and accessibility from faculty in 300-400 level courses is needed. Tutoring from qualified peers in these courses is a challenge across almost all universities.
10. Recorded lectures should more frequently be made available to students as additional study materials for courses.

Quality of Education ~ Academic Advising ~ Improving Amenities for Students

Quality of Education

• Promote consistency in curriculum content across courses and course series.
• Enhance adjunct faculty training to support high teaching standards.
• Reconsider the necessity of Saturday and evening classes given the shifting student demographics.
• Examine the impact of adjunct faculty schedules on course availability, advocating for more full-time professors at the PM campus, with data comparing faculty numbers by department from previous years.
• Ensure students have access to up-to-date lab equipment to support practical, hands-on learning experiences.

Academic Advising

• Advocate for dedicated academic advisors to provide consistent student support, including a specific advisor for veterans to address their unique needs.
• Address accessibility concerns when advisors are out of the country, ensuring students always have advising options.
• Simplify course registration by removing PIN requirements for non-freshmen.
• Ensure faculty advisors are well-versed in degree requirements if continuing in an educational advisory role and enhance career advising to align with student needs.
• Explore a pilot advising program at the PM campus to explore new strategies and streamline appointment scheduling.

Improving Amenities for Students

• Introduce kitchen appliances in common areas to improve convenience for students.
• Explore partnerships with local fitness centers like Edge Family Fitness to expand recreation opportunities for students.
• Upgrade student spaces, focusing on furniture improvements in places like The Roost to create more comfortable and inviting environments.