Payment Options, Policies & Fee Refunds

If you are confronted with an unexpected and serious circumstance that requires you to withdraw from your courses, you may request review by the Tuition and Fees Refund Appeals Committee for an exception to the Tuition Refund Policy and ask for a reversal of a portion of your tuition charges. Your petition should explain, in detail, the circumstances, how the circumstances caused the need for you to withdraw from the course(s), and what actions you have taken to resolve or prevent such an event from occurring in subsequent terms. In addition, please provide any relevant supporting documentation.

Appeals must be submitted no later than 90 days after the last day of the term in which the course(s) was dropped.  Complete the online Tuition and Fees Appeal Form-see link on right hand side. The Business Affairs Office will respond to all petitions by email to your Oregon Tech email account. You should allow a minimum of 30 working days to receive the results of the appeal.

If you received financial aid during the term for which you are appealing, it is important that you speak with the Financial Aid Accountant in the Business Affairs Office to determine what impact or repayment obligations you may have. Please note, you must earn financial aid by attending courses. If you withdraw prior to the end of the term, you may be responsible for paying back any financial aid you received.

You may pay your bill with a personal check at the Cashier’s Office located in Snell Hall, Room 116 or by mail to: 

Oregon Tech

Attn: Cashier's Office

3201 Campus Drive

Klamath Falls, OR 97601

A $25.00 fee is assessed for any check returned by your bank, and the return of more than two checks may revoke your check writing privileges.

The majority of students attending Oregon Tech receive some form of financial aid. We encourage you to stay in close touch with the Financial Aid Office staff about filing deadlines and your aid status. If you are awarded financial aid, you will be notified by the Financial Aid Office via an award letter, which you must sign and return. The annual financial aid is packaged in thirds and credited directly to your account each term if you are enrolled in the appropriate number of hours.

If you receive grants, loans, or scholarships, those funds will be applied to charges for the term to cover educational expenses. You may not be eligible to choose the Payment Plan unless your financial aid is insufficient to cover all tuition, fees, housing, and related expenses.

Assistance from financial aid or a sponsoring agency may not be as much as expected. Students are still liable for all charges they incur. Should problems arise, please see a staff member in the Financial Aid Office or in Business Affairs Office. Special terms and conditions apply to sponsoring agency agreements. For example, students must provide Business Affairs Office with a written authorization or commitment to pay from the sponsoring agency.

Financial Aid normally starts disbursing two business days before the term begins.  Any loan proceeds or other financial aid is first applied to tuition, fees, and other charges (according to the Title IV authorization questions answered by the student) before the remaining balance is released to the student as a refund via their BankMobile Disbursements refund preference.

See the Cashier's Calendar section of the Cashier's Website for payment due dates by term if paying your bill in full or for the payment plan due dates if enrolling in the payment plan (enrollment is completed in Transact).  See Payment Schedules section below for more information about the payment plan.

Registration holds are placed on accounts with past due balances of $1,500.00 or more (for balances made up of current term charges, but for past term balances, registration holds apply for balances over $100).  Students on the payment plan who are up to date on the required payments will not receive a registration hold.

Review charges and payments on your account by visiting TECHstudent.

1. Log in to TECHweb
2. Click on the TECHstudent tile
3. Select the Account Summary link on the left hand side near the bottom
   • Select "View By Term"
   • Select a term
4. OR select the Account Detail for Term link on the left hand side near the bottom
   • Select a term

Important Dates and Deadlines Schedule

Keep your current address up to date. To change your address, go online through TECHstudent (click "Update Personal/Proxy Information" on the left hand side).

When you sign up for classes, you are assessed tuition and fees. If you are living in the residence halls, refer to your housing and meal plan contracts for rates and other fees.  Contact Housing and Residence Life at housing@oit.edu or 541-885-1094 for any housing or meal plan related questions.

If someone other than you is helping to pay your tuition and fees, you must arrange to keep them informed. The Family Educational Rights and Privacy Act (FERPA) of 1974 , as amended, prevents Oregon Institute of Technology from discussing your student account with anyone except you - unless we have written consent on file. If you have additional questions regarding FERPA, visit www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html or contact the Registrar's Office via email or (541) 885-1300.

Oregon Tech generates eBills on a monthly cycle, and the billing statements will be available on-line through Transact Payments. Each month you will receive an e-mail notification that your bill is ready for your viewing. You will not receive an email and statement if you have a zero balance at the time we run statements.  Students may authorize a Payer to view bills and make payments online.

• Students are responsible for tuition and fees assessed for registration for classes. Students are encouraged to pay all charges in full at the beginning of the term to avoid late fees or penalties (see Cashier's Office Calendar for dates by term).

OR 

• Students can enroll in the Oregon Tech payment plan. The payment plan allows students to pay their remaining balance, after all financial aid has been applied, in thirds (in order to take advantage of the payment plan, prior term balances must be paid in full).  The first one third (1/3) payment is due by the 10th of the first month of the term.  The second one third (1/3) payment is due by the 10th of the second month of the term.  And the last one third (1/3) (FINAL BALANCE) payment is due by the 10th of the third month in the term.
  • Enroll in the payment plan in your Transact Account.  Please read the Payment Plan Terms and Conditions at time of enrollment and email cashier@oit.edu or call 541-885-1202 with any questions.
  • There is a $20 fee due at the time of enrollment.  This fee is per term and students must enroll in Transact each term they wish to do the payment plan.
  • A 12% per annum interest charge is assessed on all unpaid balances (interest is charged monthly-this comes out to approximately 1% per month).
  • Late fees are not assessed to students on the payment plan as long as payments are up to date.

If you receive grants, loans, or scholarships, those funds will be applied to charges for the term to cover educational expenses. You may not be eligible to choose the Payment Plan unless your financial aid is insufficient to cover all tuition, fees, housing, and related expenses.

Bill/Payment or BankMobile Disbursements Questions

• Call the Cashier's Office 541-885-1202, during open hours (see Main Cashier's Webpage for current open hours).
• Visit the Cashier's Office window in Snell Hall 116, during open hours (see Main Cashier's Webpage for current open hours).
• Email Cashier's Office.

Delinquent Accounts/Payment Arrangements and Third Party Payer Questions

• Call Liza Safford at 541-885-1203
• Email Liza Safford

Boeing Student Billing Questions

• Call Faletha Fowler at 541-885-1227
• Email Faletha Fowler

If you must withdraw from a class or classes, you may be eligible for a credit, but specific rules apply:

1. You must withdraw during the refund period established by the Oregon Tech (see the schedule below).
2. To completely withdraw from a term, please visit the Oregon Tech Registrar's Office webpage and see the section titled "How to withdraw from Oregon Tech".  You may withdraw from some, but not all classes in a term, one of the following ways:
   • Through TECHstudent (NOTE: This method is only available during the first week of each term)
   • In person by submitting a Registration Form (Add/Drop/Audit/Withdrawal Form).  The Registrar's Office is located in the lower level of Snell Hall.
   • Email.
3. Your withdrawal date is the date the Registrar's Office receives your official notification; you are liable for tuition and fees for the class or classes until that date. Any monetary credit to your account that results from your withdrawal is calculated based on the date of receipt of the withdrawal request, not from the date you stopped attending the class or classes.
4. Any tuition and/or fee credit must be applied to any debts owed to Oregon Tech or financial aid programs (if applicable). The application of refunds to financial aid programs is a complex process governed by federal regulations. For questions regarding financial aid you may owe back related to Title IV Aid Recalculations due to Complete Official and Unofficial Withdrawals (Unofficial Withdrawals occur when a student receives a combination of F, W, and/or I grades in all classes in a term), email Faletha Fowler or call 541.885.1227.
   
   Caution: If you withdraw completely from Oregon Tech and your financial aid has already disbursed to your student account and has been refunded to you through BankMobile Disbursements, you may be required to repay some or all of that aid. If you fail to formally withdraw from Oregon Tech (if this results in an Unofficial Withdrawal-a combination of F, W, and/or I grades in all classes for the term), you may be required to repay some or all of your aid. If you are considering a complete withdrawal, it is critical that you discuss the implications of a complete withdrawal with the Financial Aid Accountant (Faletha Fowler-see contact info above) before you do so.
5. After the refund period, you are responsible for 100% of tuition and fees (see schedule below for details).
6. Refunds for dropped classes are not processed through BankMobile Disbursements until after the fourth week of the term.  Credits for dropped classes are first applied to any remaining account charges and amounts due back to financial aid programs (if applicable), and only after such balances have been covered is any remaining credit due from dropped classes refunded to students through their BankMobile Disbursements refund preference. This procedure may take up to six (6) weeks after partial or complete withdrawal.

Oregon Tech Refund Policy - Fall, Winter, and Spring Terms ONLY

The refund schedule is based on official course drops according to the following schedule (Please Note: All drop requests must be received by the Registrar's Office by 11:59 p.m. PDT/PST on the withdrawal deadline-see dates below for each refund percentage deadline):

• The 2^nd Tuesday for fall term and the 2^nd Sunday for winter and spring terms, refund is 100%
• The 3^rd Tuesday for fall term and the 3^rd Sunday for winter and spring terms, refund is 50%
• The 4^th Tuesday for fall term and the 4^th Sunday for winter and spring terms, refund is 25%
• After the 4^th Tuesday for fall term and the 4^th Sunday for winter and spring terms, refund is 0%

Adds and drops via Web for Student is only available through the first week of the term.  After the first week, registration changes must be made in person at the Registrar's Office or by emailing registrar@oit.edu.

IMPORTANT: If you are receiving financial aid and you completely withdraw after classes have started, you may owe some of your financial aid money back. Be sure to read about the financial implications of a complete withdrawal on the Financial Aid webpage under the "Repayment/Refund" section.

Summer Oregon Tech Refund Policy
(Please Note: All drop requests must be received by the Registrar's Office by 11:59 p.m. PDT/PST on the withdrawal deadline-see dates below for each refund percentage deadline)

Part of Term - 1 (Full 8 Weeks of Summer)

• The 14^th calendar day (2nd Sunday) of the term, refund is 100%
• The 21^th calendar day (3^rd Sunday) of the term, refund is 50%
• The 28^th calendar day (4^th Sunday) of the term, refund is 25%
• After the 28^th calendar day (4^th Sunday) of the term, refund is 0%

Part of Term – 2 (First 4 Weeks of Summer Term)

• The 5^th calendar day (1^st Friday) of the term, refund is 100%
• The 10^th calendar day (2^nd Wednesday) of the term, refund is 50%
• The 12^th calendar day (2^nd Friday) of the term, refund is 25%
• After the 12^th calendar day (2^nd Friday) of the term, refund is 0%

Part of Term – 3 (Second 4 Weeks of Summer Term)

• The 33rd calendar day (5^th Friday) of the term, refund is 100%
• The 38^th calendar day (6^th Wednesday) of the term, refund is 50%
• The 40^th calendar day (6^th Friday) of the term, refund is 25%
• After the 40^th calendar day (6^th Friday) of the term, refund is 0%

Doctor of Physical Therapy Program Special Note Regarding Retakes

• When a DPT student fails a course(s) and is required to stop out for a year, upon their return they will be charged a prorated (per credit) tuition amount for only the courses they are retaking that term.  The prorated tuition will be calculated by taking the current DPT tuition rate and dividing it by the typical credit load of the program for the term they resume courses.