• Serve as the chief spokesperson and representative of ASOIT PM.
• Maintain oversight of ASOIT PM projects and programs
• Meet one on one with ASOIT PM officers to monitor hours and productivity
• Facilitate ASOIT PM officers to identify, implement and evaluate projects and programs
• Create agenda and chair ASOIT PM officer and Parliament meetings
• In partnership with the ASOIT PM Vice President, represent students at administrative meetings (e.g., Board of Trustees, PM Leadership Team)
• Ensure equitable hiring process of new ASOIT PM officers
• In partnership with the ASOIT PM Vice President, collaborate with ASOIT Klamath Falls through ASOIT Council
• Assist Student Services and Student Involvement & Belonging teams with campus events when available
• In collaboration with the Associate Dean, plan and implement ASOIT PM training

• Assist ASOIT PM President in oversight of ASOIT PM projects and programs, facilitating meetings, etc.
• Monitor and ensure documentation of ASOIT PM projects and programs
• Meet one on one with ASOIT PM officers to monitor projects, or to see if help is needed
• Submit a year-end report to the Associate Dean of Students Portland Metro
• In collaboration with the Administrative Officer, create and maintain ASOIT PM governing documentation
• Keep an updated list of institution committees, track student committee involvement and contributions
• In partnership with the ASOIT PM President, represent students at administrative meetings (e.g., Board of Trustees, PM Leadership Team)
• In partnership with the ASOIT PM President, collaborate with ASOIT Klamath Falls through

• Develop opportunities for students to share feedback via surveys, town hall meetings, focus groups, etc.
• For identified student concerns, determine stakeholders, take appropriate action, track the status of issues
• Utilize Oregon Tech governance structure to advocate for student concerns
• Submit student concerns to ASOIT-PM and administration
• Collaborate in the development of bills and resolutions based on student feedback
• Responsible for representing and actively seeking the views of the student body
• Work with Student Involvement & Success Coordinator to advocate for clubs during process and procedure review and updates.
• Facilitate communication to clubs regarding Parliament Meetings, sending reminders and tracking attendance.
• Facilitate communication to clubs regarding any changes in process, policy, or club status.
• Attend club events, meetings, and activities.
• Keep records on current clubs, bring new club proposals to ASOIT for voting.

• Create advertising for campus events and notices; distribute marketing to campus outlets.
• Communicate campus events and notices to campus partners (e.g., marketing, CIC).
• Maintain and approve postings to the ASOIT PM designated campus bulletin board(s).
• Monitor ASOIT PM budget, organize finance-related documentation (e.g., special consideration funds), ensure finance-related voting procedures and approvals
• Write and post minutes of ASOIT- PM executive and Parliament meetings, organize ASOIT PM files within Teams
• Organize Student Clubs & Organization Budget Hearings
• Submit Student Club & Organization budgets to the Associate Dean of Students PM and Finance Office
• Reserve rooms for ASOIT PM Parliament meetings; send meeting announcements at the beginning of the year and reminders as needed
• Submit ASOIT PM purchase orders as needed
• In collaboration with the ASOIT PM Vice President, create and maintain ASOIT PM governing documentation
• Photograph ASOIT PM events and activities; or arrange for event photography.
• Manage and maintain the ASOIT PM webpages

During the month of February 2023, the Associated Students of Oregon Institute of Technology - Portland Metro (ASOIT-PM) conducted a survey consisting of

• 7 questions about course modality/scheduling/resource preferences and effectiveness
• 6 demographic questions
• 1 open ended feedback question
• 1 question on age added post survey

There are 554 students in the active student list for the Portland-Metro (PM) campus. There were 176 responses initially and after removing duplicates, Klamath Falls students, and unfinished responses there were 123 responses resulting in a 22% response rate. The executive summary begins with the key findings followed by a detailed report on the results of the survey including distribution, methodology, and analysis. The appendix contains the full results along with results broken down by populations. To make a request for different population groupings than the ones found in the appendix, please email PM-ASOIT@groups.oit.edu.

Read the survey results.

ASOIT PM led an open event to provide all parties responsible for addressing student barriers at the Portland-Metro campus with the opportunity to share their voice and take ownership in addressing said barriers. They provided dinner to focus groups comprised of students, staff, and faculty. The groups were instructed to identify and come to a consensus on at least one issue from the summaries of the initiatives that they led throughout the year and then propose a measurable and actionable solution. The most important part of the event was the consensus on the identification of the biggest barriers at the Portland-Metro campus.

Focus Group Summary

ASOIT PM hosted and moderated an open forum with panelists from academic leadership to discuss current barriers to academic success. They provided this written summary to Academic Affairs after the event.

1. The attached letter was sent to University Leadership to ensure the discussions held are heard loud and clear. For those who couldn't attend, I would like to summarize what was discussed to include you in the conversation.
2. Several faculty are rarely seen on campus. We expect professionalism and commitment to providing an exceptional learning environment.
3. Department Chairs will make the visit to the Portland-Metro campus at least once per term and advertise their visit in advance. Many students’ academic issues that cannot be resolved with the instructor are the responsibility of the Department Chair, and this will be Academic leadership’s opportunity to address academic concerns.
4. Courses advertised as in-person are expected to be held in-person. Students making the trip to campus for an in-person course that is being held through Zoom without notice is not acceptable.
5. Faculty advisors are expected to provide career advice and be trained on how to provide advising in career preparation. Your studies here are meant to prepare you to launch into a career!
6. Two-year course maps should be easily accessible for all degree programs so that students can plan their courses.
7. The reporting structure for students with academic concerns is (1) Instructor, (2) Department Chair, (3) Deans, and (4) Provost.
8. The course search function of the OIT website is meant to include material and software costs so that students know what is required before signing up for courses.
9. Additional support and accessibility from faculty in 300-400 level courses is needed. Tutoring from qualified peers in these courses is a challenge across almost all universities.
10. Recorded lectures should more frequently be made available to students as additional study materials for courses.

Quality of Education ~ Academic Advising ~ Improving Amenities for Students

Quality of Education

• Promote consistency in curriculum content across courses and course series.
• Enhance adjunct faculty training to support high teaching standards.
• Reconsider the necessity of Saturday and evening classes given the shifting student demographics.
• Examine the impact of adjunct faculty schedules on course availability, advocating for more full-time professors at the PM campus, with data comparing faculty numbers by department from previous years.
• Ensure students have access to up-to-date lab equipment to support practical, hands-on learning experiences.

Academic Advising

• Advocate for dedicated academic advisors to provide consistent student support, including a specific advisor for veterans to address their unique needs.
• Address accessibility concerns when advisors are out of the country, ensuring students always have advising options.
• Simplify course registration by removing PIN requirements for non-freshmen.
• Ensure faculty advisors are well-versed in degree requirements if continuing in an educational advisory role and enhance career advising to align with student needs.
• Explore a pilot advising program at the PM campus to explore new strategies and streamline appointment scheduling.

Improving Amenities for Students

• Introduce kitchen appliances in common areas to improve convenience for students.
• Explore partnerships with local fitness centers like Edge Family Fitness to expand recreation opportunities for students.
• Upgrade student spaces, focusing on furniture improvements in places like The Roost to create more comfortable and inviting environments.