Student Conduct

Disciplinary procedures for incidents of academic dishonesty may involve both academic and administrative action. After following the settlement procedures outlined below, the instructor of record may choose one or more of the following actions:

1. Provide a written warning to the student (with copy to the Office of Student Affairs).
2. Award a failing mark on the test or paper in question.
3. Require the student to retake the test or resubmit the paper.
4. Refer the case to the Student Hearing Commission.

Academic action by instructor of record may not include assigning a grade of "F" for the course or administratively withdrawing the student from the course based solely upon the incident of academic dishonesty. (Oregon Department of Justice Memorandum, 1979)

Administrative directors who determine in the course of their duties that academic dishonesty has occurred will also use the settlement procedures outlined below, notifying the instructor of record, and may choose either action l or 4, above.

All academic dishonesty cases will be reported to the Office of Student Affairs. If a faculty member and/or administrative director has evidence that a student has violated the Student Academic Integrity policy, the case may be handled either through settlement or a hearing. If the student is attending Oregon Tech, the faculty member and/or administrative director must meet with the student as soon as possible after discovering the violation. After meeting with the student, the faculty member and/or administrative director will determine the appropriate procedure based on the following:

1. If the faculty member and/or administrative director believes that the suspected violation can be resolved under the settlement procedures, they will contact the Office of Student Affairs to determine if the student is eligible for settlement. If a student has a prior academic dishonesty offense, they are not eligible for settlement.
2. If the student is eligible, the faculty member and/or administrative director may proceed with the settlement procedure.
3. If the student is not eligible for settlement, or if the faculty member or administrative director believes the suspected violation is serious enough to warrant a greater penalty than those outlined under the disciplinary procedures, the faculty member or administrative director must refer the case to the Student Hearing Commission by notifying the Office of Student Affairs.

Course Instructors may use a GenAI Detection Program to assist in identifying the possible unauthorized use of GenAI. GenAI detection programs should not serve as the only evidence for a violation of unauthorized use of GenAI. GenAI Detection Program results are not enough to determine academic dishonesty without a more in-depth review of a student’s previous work.

1. Faculty member and/or administrative director meets with the student and presents them with the allegation and evidence of the academic integrity violation.
2. Faculty member and/or administrative director requests an explanation from the student.
3. After hearing the explanation, the faculty member and/or administrative director will determine whether a violation has occurred. If so, they will fill out a settlement form noting the penalty and give a copy of the form to the student.
4. The student will be allowed 48 hours to consider and seek advice on whether to admit guilt and accept the penalty by signing the form.
5. If the student agrees to sign, the original must be signed in the faculty member’s or administrative director’s presence.
6. If settlement is reached, the faculty member and/or administrative director imposes the penalty and delivers the settlement form in a “confidential” envelope to the Office of Student Affairs who keeps a record of offenses. The student is given a copy of the form.
7. If the student refuses to meet with the instructor or administrative director, the faculty member and/or administrative director must forward the form to the Office of Student Affairs.
8. If during the meeting the student neither admits guilt nor agrees with the penalty and signs the settlement form accordingly, the faculty member and/or administrative director must forward the form to the Office of Student Affairs.
9. Students have the right to file an appeal as outlined in the Student Handbook.

Standards of conduct are authorized by Oregon State Board of Higher Education Administrative Rules, Chapter 580, Division 22, Section 0015, and by concurrent action of the ASOIT and the Faculty Senate with the approval of the President of the College acting on behalf of the Oregon State Board of Higher Education.

This policy was reviewed and open to consultation by the following Oregon Tech committees and/or advisory groups: Faculty Senate.

This policy was adopted pursuant to Oregon Tech’s policy review and making process. Approved by the President on January 24, 2025.